Use Workspace for Organizing Repeated Analysis
A Workspace in aidnn is a dedicated area where you can group related analyses (notebooks) and organize them into meaningful projects. Creating a Workspace helps you keep your work clean, consistent, and easy to revisit — especially when handling multi-step analyses or preparing reports. This guide walks you through what Workspaces are, why you need them, and how to create and manage your first Workspace.What is a Workspace?
A Workspace is a collection of notebooks that share a common purpose or theme and contain related analysis that are often re-executed at fixed intervals of time such as weekly/monthly/quarterly etc.. Think of workspaces as a smart folder that helps you:- Organize projects and group related analyses
- Helps re-execute these related analysis at fixed intervals
- Generate insights across all related analysis for reporting
- Compare analysis side-by-side to gain insights
Why Create a Workspace?
✔ Organization
Keep analyses for specific topics (e.g., monthly financial reporting with revenue/expenses etc. metrics, monthly payroll reconciliation) neatly grouped together.✔ Side-by-Side Comparison
Analyze multiple notebooks producing different but related set of metrics together to spot patterns or inconsistencies and gain insights.✔ Team Collaboration
Share your Workspace with teammates so everyone sees the same grouped analyses. This will be the goto place for your team members to find the relevant analysis and build on top of it.✔ Better Project Flow
Perfect for monthly reporting, audits, product analysis, and long-term monitoring.✔ Reporting & Dashboarding
Share your workspace with your executive team so they can get all metrics and their related analysis in one place. They can also easily compare with previous months/quarters etc. as well as gain insights across these metrics.Where Workspaces Appear in aidnn
You can access Workspaces anytime from the left sidebar. Left Sidebar → Workspaces From here you can:- Create a new Workspace
- Open an existing one
- Rename or delete Workspaces
- Add or remove notebooks to an existing workspace
Create Your First Workspace
Follow the steps below to create your very first Workspace.Step 1 — Go to the Workspaces Section
- On the left sidebar, click Workspaces
-
You will see:
- A list of existing Workspaces (if any)
-
A button to create a new one
Step 2 — Click “Create Workspace”
You’ll find a button labeled “New Workspace”. Click this to start building your first Workspace.Step 3 — Name Your Workspace
Give your Workspace a clear, descriptive name that reflects the purpose of the group of analysis e.g. revenue analysis. Add a description optionally. You can add a set of notebooks while creating it optionally.
Step 4 — Add Notebooks to the Workspace
You must have a set of tagged analysis quads before you can add them to a workspace. If you have not created one yet, please do this here. TBD: Add a link to the relevant section for creating a tag Follow these steps to add analysis/notebooks to your workspace:- Click on the “+ Add Notebooks” button.
-
In the modal window, type the tags on the analysis quads that you want to add to this workspace as shown here:
- This will search and display a set of existing tags containing your search text.
- Choose the relevant tags that are on the analysis that you want to add to this workspace.
-
A list of your saved notebooks appear which have analysis with the chosen set of tags as shown here:
- Select the notebooks you want to include
- Click “Add Selected” to add only those analysis quads from the notebooks which are tagged with the chosen tags.
-
Click on the Create button to create the workspace with tags shown on the left panel as shown:
Working With Workspaces
Here’s what you can do with your workspaces and we will show you in detail how:- View related analysis displayed together
- Summarize analysis across a set of related analysis quads
- Compare analyses across different tags/periods
- Add more notebooks to existing workspace
- Remove or reorganize notebooks within a workspace
- Rename or delete the Workspace
Viewing All Your Workspaces
You can visit the Workspaces page from the home page where you will find all your workspaces as well as those which are shared with you by others as shown:
Search For A Workspace
You can search for a specific workspace by typing the search terms in the search window as shown below:
Choose the workspace you want to view by clicking on the thumbnails of the workspaces in the results.
View Related Analysis & Their Summary
Once you are inside a workspace, on the left panel you can see the set of tags. Click on a tag to see all the analysis with that specific tag. When you do so, you will also see a Summary at the bottom that shows a summarization of all the findings across all the analysis quads with this tag as shown below:TBD: add an image showing the summary
Compare Analysis
You can also compare the analysis across two different tags of this Workspace by clicking on the “Compare Tags” as shown here:\
Once you are done with comparison, click on the cross “X” button on the top right corner of comparison section to go back to the previous page or run additional comparisons.
Add Notebooks To An Existing Workspace
- Open the workspace and click on the “Import Notebooks” button on the top right as shown here:
- That will open the same modal window as in the last step. Type tag names to search for existing tags, choose the tags, choose from the resulting list of notebooks and click on “Import” as shown:
- You will see the updated tags and analysis in your notebook as shown here:
Delete A Workspace
You can delete a workspace by clicking on the kebab menu icon on the top right as shown below: